Give work a home
Report an issue, assign a person and department, set a priority and attach the detail or photographs they need.
ARDANSHIELD WORKROOM · HOTEL OPERATIONSA clearer day.
A clearer day.
A connected hotel.
Give every shift a clear starting point. Bring tasks, handovers, maintenance and team plans together—so the right people can see what needs attention and follow it through.
For independent hotels and hotel groups. Designed for desktop, tablet and phone.
WORK, FOLLOWED THROUGH
Clear ownership.
Visible progress.
Report what needs attentionAdd the location, priority and a photo.
Give the right person the detailAssign, acknowledge and keep progress together.
Confirm the outcomeReview completion and retain the history.
One shared record, from the first report to resolution.
From “someone should” to a recorded outcome.
Keep shifts connected
Track progress, acknowledge handovers and bring the right manager into the conversation when something needs attention.
Close the loop
Submit work for review, record the decision and keep its supporting history available to authorised colleagues.
Built around the people running your hotel.
Daily operations
Assigned work, recurring duties, handovers and department requests with clear next steps.
Maintenance & contractors
Equipment records, progress photos, reported concerns and reviewed completion in one place.
Calendar & rotas
Plan shifts, meetings and functions. Review recorded clashes and download printable schedules.
Hotel knowledge
Keep approved procedures and original documents accessible, with permissions appropriate to each team.
Management oversight
Review outstanding work, priorities and recorded outcomes across your departments.
People & permissions
Import staff in bulk, assign department access and update roles as responsibilities change.
WorkRoom supports hotel operations. It does not replace your PMS, payroll or professional safety procedures. PMS connections and key-card issuing are planned for a later release and are not included.
Explore WorkRoom with your team.
View the screens, follow a hotel shift and plan your first workflow. The examples use fictional ArdanShield House Hotel records.
See the product tour
Explore the screens for daily work, handovers and management oversight.
View the screenshot tour →Follow a hotel day
See how a report, its owner and the next shift stay connected.
Walk through the example day →Prepare your first workflow
Use the manager guide to plan setup, team access and a practical first use.
Read the hotel manager guide →A plan to match your hotel.
All current operational areas and self-service learning guides are included. Choose capacity per hotel; storage is pooled across hotels on the same account.
Want to see the screens before choosing? Open the product tour.
£125/ hotel / month
VAT is not currently charged
- 25 active staff, including admins
- 10 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
£165/ hotel / month
VAT is not currently charged
- 50 active staff, including admins
- 20 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
£245/ hotel / month
VAT is not currently charged
- 100 active staff, including admins
- 50 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
£345/ hotel / month
VAT is not currently charged
- 200 active staff, including admins
- 100 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
One plan applies to all hotels on an account. Starter is limited to one hotel. Other plans support additional hotels at the per-hotel price. Extra storage and assisted setup are agreed separately. File and processing limits apply; usage does not trigger automatic overage charges. AI assistance is not enabled in the initial release.
WorkRoom policies
Read the terms for your subscription and how personal information and hotel data are handled.
Try WorkRoom with one hotel for 30 days.
Prefer to test a real workflow before subscribing? Enquire about a place in our limited pilot: one hotel, up to 50 active staff and 20 GB of storage. No card is required and there is no automatic charge. Paid plans are also available directly when checkout is open.
Your named owner receives a private invitation and verifies their email. The 30 days begin when they activate the pilot. Afterwards, existing records remain readable; continuing work requires an explicit paid subscription.
Enquire about a pilot placePilot places are subject to availability and confirmation. Tell us your hotel name, approximate team size and the workflow you want to try. Self-service setup is included; any assisted setup is agreed separately.
A hotel group or a different requirement?
For mixed-size hotel groups, more than 200 active staff at a property, or unusual storage and setup needs, we can help you review the right capacity. Standard plans remain available at the prices shown.
Email your hotel count, approximate staff per hotel, storage needs and any setup help required. Please leave out staff lists, guest information and confidential documents. We will confirm what we can support and agree any quote before a purchase; sending an enquiry creates no subscription or charge.
Your hotel, ready to make your own.
1. Choose your plan
Create your owner account, verify your email and complete secure checkout. Your hotel setup opens after payment is confirmed. Invited hotels can start their separate no-card pilot.
2. Shape your workspace
Choose departments and optional areas. Add your logo, import staff and set the access each person needs.
3. Try a real workflow
Follow the launch checklist and guides. Practise reporting, assigning, reviewing and completing work on your team’s devices.
Want a hand? Request assisted onboarding after activation or later in Plan & usage. We agree the work and a one-off price before starting. Self-service setup and the learning centre are included.
A few useful answers.
Can we start with only the areas we need?
Yes. Choose starting departments and optional modules, then adapt them later. Core records, access controls and audit history remain available.
Do all staff see the same information?
No. Hotel roles and department permissions control access. Admins can change existing accounts when jobs and responsibilities change.
Does AI make decisions for the hotel?
AI assistance is not enabled in the initial release. Your team can use manual document review, operational records and calculated management snapshots now. AI extraction and briefings are planned for a later release, with human review and clear usage limits.
Can we bring existing files and staff lists?
Yes. Staff CSV imports have a review step. Supported documents and photos can be uploaded to the relevant work or document areas, subject to file and storage limits.
Can anyone create a hotel account?
Yes. Choose a paid plan, verify your owner email and complete checkout to get started. Staff join through their hotel administrator. The separate 30-day no-card pilot requires an invitation.