Give work a home
Report an issue, assign a person and department, set a priority and attach the detail or photographs they need.
ARDANSHIELD WORKROOM · HOTEL OPERATIONSA clearer day.
A clearer day.
A connected hotel.
Give every shift a clear starting point. Bring tasks, handovers, maintenance and team plans together—so the right people can see what needs attention and follow it through.
For independent hotels and hotel groups. Designed for desktop, tablet and phone.
WORK, FOLLOWED THROUGH
Clear ownership.
Visible progress.
Report what needs attentionAdd the location, priority and a photo.
Give the right person the detailAssign, acknowledge and keep progress together.
Confirm the outcomeReview completion and retain the history.
One shared record, from the first report to resolution.
From “someone should” to a recorded outcome.
Keep shifts connected
Track progress, acknowledge handovers and bring the right manager into the conversation when something needs attention.
Close the loop
Submit work for review, record the decision and keep its supporting history available to authorised colleagues.
Built around the people running your hotel.
Daily operations
Assigned work, recurring duties, handovers and department requests with clear next steps.
Maintenance & contractors
Equipment records, progress photos, reported concerns and reviewed completion in one place.
Calendar & rotas
Plan shifts, meetings and functions. Review recorded clashes and download printable schedules.
Hotel knowledge
Keep approved procedures and original documents accessible, with permissions appropriate to each team.
Management oversight
Review outstanding work, priorities and recorded outcomes across your departments.
People & permissions
Import staff in bulk, assign department access and update roles as responsibilities change.
WorkRoom supports hotel operations. It does not replace your PMS, payroll or professional safety procedures. PMS connections require a separately verified integration.
A plan to match your hotel.
All current operational areas and self-service learning guides are included. Choose capacity per hotel; storage is pooled across hotels on the same account.
Start with an invitation-only 30-day pilot: one hotel, up to 50 staff, no card and no automatic charge. Continuing afterwards is your choice; paid plans are shown below.
£165/ hotel / month
Before applicable tax
- 50 active staff, including admins
- 20 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
£245/ hotel / month
Before applicable tax
- 100 active staff, including admins
- 50 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
£345/ hotel / month
Before applicable tax
- 200 active staff, including admins
- 100 GB storage per hotel
- Department access and individual staff accounts
- Calendar and rota exports
- Self-service hotel setup and learning centre
One plan applies to all hotels on an account. Additional hotels use that plan’s per-hotel price. Extra storage and assisted setup are agreed separately. File and processing limits apply; usage does not trigger automatic overage charges. AI assistance is optional and is not enabled in the initial pilot.
Your hotel, ready to make your own.
1. Arrange your pilot
Contact WorkRoom to discuss your hotel. Your named owner receives a private invitation, creates a login and verifies their email before starting the 30-day pilot.
2. Shape your workspace
Choose departments and optional areas. Add your logo, import staff and set the access each person needs.
3. Try a real workflow
Follow the launch checklist and guides. Practise reporting, assigning, reviewing and completing work on your team’s devices.
Want a hand? Request assisted onboarding after activation or later in Plan & usage. We agree the work and a one-off price before starting. Self-service setup and the learning centre are included.
A few useful answers.
Can we start with only the areas we need?
Yes. Choose starting departments and optional modules, then adapt them later. Core records, access controls and audit history remain available.
Do all staff see the same information?
No. Hotel roles and department permissions control access. Admins can change existing accounts when jobs and responsibilities change.
Does AI make decisions for the hotel?
No. AI-assisted extraction and briefings are optional. People review extracted information and remain responsible for decisions. WorkRoom’s core manual workflows do not require AI.
Can we bring existing files and staff lists?
Yes. Staff CSV imports have a review step. Supported documents and photos can be uploaded to the relevant work or document areas, subject to file and storage limits.
Can anyone create a hotel account?
Our first hotel pilots are by invitation. Contact WorkRoom support to discuss a place. Each invitation is for a named hotel owner; staff join through their hotel administrator. There is no card requirement or automatic charge for the 30-day pilot.